Data protection declaration for our website “Wenzel + Wenzel, Freie Architekten”, version May 2018 (*)
by architectural firm Wenzel + Wenzel, free architects, partnership with limited professional liability*
Welcome to our website. We would like to thank you for your interest in our company. In principle, you can visit the website of Wenzel + Wenzel, Freie Architekten” without telling us who you are. This declaration will inform you how your data are gathered, processed, and used.
1. Subject of this data protection declaration
The protection of your personal data (or “data” in short) is of great concern to us. Below, you will find some detailed information about which data we collect and how we process and use them subsequently as well as about the accompanying technical and organisational protective measures we have taken.
2. Responsible company/service-provider/data protection officer
The responsible company under Art. 4 GDPR, which is also the service-provider within the meaning of the German telemedia act (TMG), is: Wenzel + Wenzel, Freie Architekten, partnership company with limited professional liability, Donaustraße 24, 76133 Karlsruhe, Tel.: +49 (721) 598 40-0, Fax: +49 (721) 598 40-29, firstname.lastname@example.org, Partnership Register, Amtsgericht Mannheim (Local Court) Register No. 700026, represented by the owners Matias Wenzel, Dipl. Ing. BDA, and Dominik Daß, Dipl. Ing. (FH), who have the right of sole representation.
The person responsible under Art. 55, German Broadcasting Treaty is Matias Wenzel, Donaustraße 24, 76199 Karlsruhe, Tel.: +49 (721) 598 40-0, Fax: +49 (721) 598 40-29, email@example.com.
Our data protection officer will be pleased to answer any queries relating to the protection of your data as well as to the exercise of your rights. Please contact Wenzel + Wenzel, Freie Architekten, Partnergesellschaft mit beschränkter Berufshaftung, Donaustraße 24, 76133 Karlsruhe, Tel.: +49 (721) 598 40-0, Fax: +49 (721) 598 40-29, info-Datenschutz@w-w.de.
3. Collection and use of your data
We will gather, process and use your personal data only for the purposes specified. In so doing, we make sure we act strictly within the confines of the applicable legal provisions or with your explicit approval. Under the European General Data Protection Regulation, you are entitled at any time to receive information concerning the data we have saved about you free of charge. If applicable, you are entitled to have these data corrected, blocked or deleted.
Under Art. 21 GDPR, you may object to the processing of your data in the cases mentioned therein. Please contact “firstname.lastname@example.org” or send us your request in writing. You are entitled to appeal to the competent supervisory authority for data protection: Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit, Königstrasse 10 a, 70173 Stuttgart, Telefon: +49 (711) 615541-0, Telefax: +49 (711) 615541-15, E-Mail: email@example.com, www.baden-wuerttemberg.datenschutz.de/.
The scope and type of data we gather and use depends on whether you only visit our website to retrieve information or whether you make use of any services we offer:
In order to use our website for purely informational purposes, it is not normally necessary for you to enter any personal data. Instead, in such a case, we only gather and use the personal data your internet browser automatically transmits to us, such as:
- the time and date when you retrieved one of our internet pages
- the type of browser you are using
- your browser settings
- the operating system you are using
- the last website you visited
- the quantity of data transferred and the access status (file transferred, file not found etc.) as well as
- your IP address
In the case of an informational visit, we gather and use these data in a non-personalised form only. We do so for statistical purposes as well as in order to enable the use of the webpages you have retrieved and to improve our internet offering. We only store your IP address for the duration of your visit, we do not perform any personal analysis. No merger of these data with other data sources is done, the data will also be deleted after their statistical evaluation. According to the European Court of Justice decision of 19 Oct 2016 (ref. C 582/14), this is permissible also in view of the Telemedia Act.
Use of offerings/using data in order to fulfill tasks
If you want to avail yourself of the services we offer, it may be necessary for you to enter further data. These will be the data necessary for the respective task. You may enter further information voluntarily; we have marked it as optional.
Some of the services are also provided in the login-section of the homepage (not currently offered). The collection or use of your data serves the purpose of providing the service you have requested. For this purpose, your data may be forwarded to service-providers supporting us. Naturally, we have selected these service-providers carefully and made sure they will comply with the data protection law. In particular, these may be technical service-providers or logistics providers. Otherwise, your data will only be forwarded to third parties to the extent legally permitted or explicitly approved by you.
4. Declaration of consent
Apart from processing the services you have requested – and, of course, only if you give us your explicit consent by ticking the respective box – we would like to offer you an internet page targeted at your interests as well as occasionally sending you some interesting news and information about us (in the form of our newsletter (not currently offered)) based on your data and using your data for the corresponding analysis as well as for market research purposes. To make this technically possible, we have to aggregate the data we receive automatically as well as the data you have entered in user profiles, which we analyse for the above-mentioned purposes.
This is only done internally and only for the above-mentioned purposes. In case we want to publish image material which is subject to your copyright or which shows your image, we also require your explicit consent. You can give your consent by a separate declaration. You may withdraw it at any time with proactive effect. Your consent with respect to cookies or ad trackers shall be based on Article 6 of this declaration.
We use cookie technology for our website. Cookies are small text files sent from our web server to your browser while you visit our web pages. Your browser will keep them on your computer for subsequent retrieval. We also use so-called web beacons (invisible graphics). By using these web beacons, information such as the visit to our web pages can be analysed. The information created by cookies and web beacons about the use of this website (including the user’s IP address) and the delivery of advertisements can also be transmitted to the servers of Google LLC in the European Union and the US and saved there (cf. Art. 8). The data transmitted cannot be merged with your other stored data.
You can decide yourself through your browser settings whether cookies can be placed or retrieved. For example, you can completely deactivate the storage of cookies in your browser, you can limit it to specific websites or configure your browser such that it will notify you automatically as soon as a cookie is to be placed and that it will ask you for your feedback. However, in order to benefit from the full functionality of our internet offering, it is necessary for technical reasons to allow session cookies.
6. Right to withdraw consent/right to object
We would like to inform you that you may withdraw the consent you may have given us with respect to data protection at any time with proactive effect. If there is a legal requirement to collect data (e.g. architectural lists), you are not entitled to withdraw your consent.
7. Use of Google tools
It is important to us to design our webpages optimally, making them attractive for our visitors. We therefore have to know how our visitors react to the different sections. Our website does not use either Google Analytics or any PIWIK analysis tool.
Use of script libraries (Google Webfonts)
In order to display our contents correctly and in a graphically attractive way across all browser types, we use script and font libraries such as Google Webfonts https://www.google.com/webfonts/). In order to avoid multiple loading, Google Webfonts are transferred to your browser’s cache. If the browser does not support Google Webfonts or blocks access, the contents will be displayed in a standard font. Access to script or font libraries automatically triggers establishing a connection with the library operator. In this process, it is theoretically possible that operators of these libraries collect data – but it is currently unclear whether they do, and, if so, for what purposes.
Use of Google Maps
This website stores some user agent data. These data are used to provide a more personalized experience and to track your whereabouts around our website in compliance with the European General Data Protection Regulation. If you decide to opt-out of any future tracking, a cookie will be set up in your browser to remember this choice for one year. I Agree, Deny
8. Data security
We also use technical and organisational security measures to protect automatically generated or actively collected personal data, in particular against accidental or intentional manipulation, loss, destruction or against attack by unauthorised persons. Our security measures improve constantly in line with technological developments. We provide various online forms and services which you can use to send us personal data. These forms are protected from inspection by third parties through the use of TLS encryption. We can store the data you give us or transfer to us as a file and process them as agreed.
If the use or processing of the data requires the consent of the user or a third party, you may withdraw the consent at any time without giving reasons. However, in this case, our fulfilment of the contract may be compromised. Depending on the service, you may be asked to make entries to identify or prevent abuse: In order to identify yourself, you may be asked to enter a user-identified ID or other suitable authentification. The data will be protected from inspection by third parties via SFTP (Secure File Transport Protocol) or HTTPS (Hypertext Transfer Protocol Secure) if the user uses the means of data transfer recommended by us. In order to prevent usage by machines, so-called CAPTCHAS (“Completely Automated Public Turing test to tell Computers and Humans Apart”) may be used, which contain pictures or tasks which cannot be processed by computer scripts.
9. Deletion periods
We will only store personal data until the purpose of storage is no longer valid unless there are legal storage periods or statutes of limitation for data potentially serving the purpose of judicial persecution which conflict with this rule (in this case, the processing of the data is limited by Art. 18 GDPR).
(*) This declaration is based on preparatory work performed by esb Rechtsanwälte PartG mbB, www.kanzlei.de, a law firm specialising in data protection, and has been offered to its members by the German Chamber of Architects.